Office Coordinator

Zodpovednosti

Job description, responsibilities and duties

Fleet Coordinator

• Administrate and coordinate company cars,
• Provide support with configuration of a new car,
• Prepare all required documents for car order,
• Prepare “Agreement regarding the provision of a company vehicle”,
• Check and order long-term rental cars, in case no appropriate car is available,
• Coordinate company car handovers,
• and others

Parking coordinator

• Supervise online parking system
• Manage parking groups in access system
• Collaborate with parking vendor and propose improvements
• First point of contact for building facility regarding parking
• General support for all parking users (parking spot handover, manage parking spot assignment)

Archive coordinator

• Overall responsibility for document archiving area as key contact person for the Business Center
• Working close with the Data Retention champion to align the archiving process to the data retention process
• Contact person for all archiving champions and suppliers
• Coordinate the hard copies archiving
• Create, control and update work instructions and standards of hard copies archiving

Contract administrator

• Sort all contracts based on key attributes

Mobile Administrator

• Administrate and manage all mobile requests
• Update users and mobile inventory and MACD form
• Transfer phone numbers between the users

Head of receptionist

• Supervise and Lead the Reception team members
• Coordinate and operate planning for the Reception team including work shifts
• Interview of new Reception Stuff
• Ensure the smooth service availability in the Reception offices and the Mailing room
• Cooperate with the FM Lead in the reception planning and operations issues
• Liaise with building reception to ensure overall service to users in the building is maintained
• Order general office supplies and refreshment items
• Create budget PO's for courier services, office paper and yearly service for franking machine
• Manage the Post Office Services
• Issue access cards for employees, contractors and vendors