Back Office Executive/Support Specialist (m/f)

Odmeňovanie

From 1 720 EUR/month

We pride ourselves on having a high performing and collaborative culture where we support your career and development. In return for your commitment, drive and enthusiasm, we offer salary starting from 1.720€ plus annual bonus payment based on your performance.

Information about the position

Job description, responsibilities and duties

Are You Ready to Make It Happen?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will help manage and maintain the facilities of a site/office (excluding manufacturing and IT-related areas) to ensure a conducive and comfortable work environment in accordance to health, safety, environment and security policy, guidelines and requirements.

Ako prispejete

• Office management – ensuring smooth office operations (supplies, equipment, coordination with technical support)
• Coordinate and monitor the daily facility routines, (cleaning, common areas, small kitchens, ...) ensuring all vendor service levels are met and escalating and following up on any unresolved issues
• Support the facilities requirements of all factory/office-related projects and investments related to the property and to some extent production
• Adhere to the budget and annual plan for the maintenance of the site/office and ensure timely vendor payments
• Creation and management of purchase orders and receipts in the Coupa system for various suppliers – procurement of goods and services, overseeing ordering process from start till the end (delivery/service dockets + invoice uploading)
• Responsibility for supplying the warehouse with PPE, production tools, hygiene and cleaning materials (stock management)
• Communication with suppliers regarding quotations, orders, invoicing and reminders
• Administrative and organizational support for management team members
• Processing and reconciliation of business travel expenses for the director
• Support in organizing visits, audits, excursions and workshops, including: Catering, PPE, gift bags, technical equipment
• Assistance with logistics organization – transfers, taxis, hotels
• Handling and dispatch of company mail - both physical and electronic (record keeping and archiving of incoming/outgoing correspondence)
• Managing the company’s electronic mailbox and distributing documents
• Archive management as per the company regulation
• Close Cooperation and direct reporting to General Service Coordinator