Office and Facilities Assistant (6 months contract)

Typ pracovného pomeru

Full-time, part-time

Odmeňovanie

Salary is negotiable based on candidate's experience.

Informácie o pozícii

The purpose of this position is to ensure that office operations are efficient, manage daily activities, provide administrative support and be the first point of contact for employees and visitors. The Office Assistant is, above all, an organized and competent professional with great attention to detail and communication skills, comfortable dealing with people and able to carry out administrative duties with accuracy and speed.

Pracovná náplň

Specific Responsibilities:

• Daily Operations in the office

  • Be the first point of contact and maintain a professional and welcoming environment for employees and visitors
  • Oversee the general upkeep of the facility, including utilities, cleaning, and maintenance
  • Conduct regular office walkthroughs to maintain a clean, organized environment
  • Monitor inventory levels of office supplies and facility equipment; place orders as needed
  • Facilitate shipping and receiving as needed
  • Support employee onboarding and offboarding

• Facilities Management in the office

  • Coordinate with property management and maintenance vendors, addressing issues promptly to minimize disruptions
  • Ensure all facility-related equipment is maintained and functioning properly
  • Serve as the primary point of contact for facility-related vendors (e.g., supplies delivery, courier service, cleaning company)

• Event & Engagement Support in the office

  • Support the execution of office-wide engagement initiatives, corporate events, and cultural programs (e.g., room setup) with the event/business lead
  • Foster a collaborative workplace culture through consistent communication and organizational support

• Office Operations across all European sites:

  • With the support of the Regional Facilities Manager perform the following activities:
    • Prepare and manage PRs/POs
    • Monitor and reconcile invoices for facility services (e.g., utilities, maintenance, repairs)
    • Communicate with external vendors, including property management, cleaning services, and equipment suppliers as needed
  • Other duties as assigned by the Regional Facilities Manager