Office Coordinator

We are looking for a highly organized, proactive, and service-oriented to become the heart of our office operations. In this role, you will ensure the smooth day-to-day running of the workplace, provide administrative support, and create a welcoming and efficient environment for employees, visitors, and stakeholders. If you enjoy multitasking, building relationships, and keeping everything running seamlessly behind the scenes, we'd love to hear from you.

Čo budeš robiť

• Provide administrative support at the reception, including handling incoming and outgoing mail documentation
• Maintain records of contracts and related documentation
• Assist employees with business travel arrangements, including insurance and guidance on the Travel Policy
• Support the organization and execution of company events
• Manage orders for office supplies and refreshments
• Welcome guests, reserve parking spaces, and book meeting rooms
• Offer general support to employees within the office environment
• Coordinate notary services, postal tasks, and visits to legal offices as needed
• Assist with high-profile office visits (e.g., Executive Committee, Board members, Investors)
• Maintain daily communication with the cleaning company
• Support the Office Manager and, in their absence, liaise with the landlord and building owner

Čo budeš prinášať

• Previous experience in an office coordination, office administration, receptionist
• Strong organizational and time-management skills with excellent attention to detail
• Professional communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Customer-service mindset with a proactive and solution-oriented approach
• Good knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Fluency in English

Požiadavky na zamestnanca

• Candidates with education suit the position
• Secondary with school-leaving examination
• Language skills
• English - Advanced (C1) or
• Slovak - Proficiency (C2)

Odmeňovanie

From 1 400 EUR/month Min. 1400 EUR gross monthly. Final salary depends on your level of seniority.

Zamestnanecké výhody

Work-Life Balance

• Enjoy flexible hours, the option to work from home, 5 extra vacation days beyond the legal minimum, 3 health days, additional leave for significant life events, an extra day off to celebrate our company’s anniversary, and sick leave compensation.