Bidding Specialist

Key responsibilities

Bid management and coordination

• Own the full bid/RFP response lifecycle from receipt to submission
• Run the go/no-go qualification process in partnership with Sales and leadership
• Develop and manage bid timelines, ensuring all deadlines are met
• Coordinate contributions from Sales, Operations, Legal, Finance, Security and Pre-Sales
• Manage compliance matrices and document requirements end to end
• Lead bid kick-off meetings, progress check-ins, and post-submission reviews
• Coordinate with partners on bid submissions in co-contractor arrangements

Proposal development and financials

• Complete bid documentation and ensure submissions are clear, compliant and persuasive
• Tailor responses to each client's specific requirements and evaluation criteria
• Create financial projections, including P&L for each bid
• Identify and articulate risks and implications for the company
• Ensure all proposals are consistent with company branding and messaging

Process and knowledge building

• Establish and continuously improve bid management processes and best practices
• Standardize RFP responses and build a reusable response database for the pre-sales team
• Build and maintain a proposal content library
• Track bid metrics and report regularly to leadership
• Implement lessons learned from won and lost bids

Administrative and on-site work

• Handle document compilation, packaging and envelope preparation for physical submissions
• Travel to partner sites and end-user locations for bid submissions when required

Requirements

About you

You thrive in environments where you need to create structure from scratch. You have built or significantly improved a bidding function before, not only operated within an established one. You communicate clearly, manage competing senior stakeholders with confidence, and deliver under pressure. You are comfortable being a one-person team initially. Above all, you are highly conscientious and willing to do the detailed last-mile work yourself: every compliance box ticked, every document in order.

Must have

• 7 to 8 years minimum of hands-on bidding experience
• Methodical, systematic working style with high attention to detail , last-mile work and ensure all compliance requirements are met (highest priority)
• Recent bidding experience (within the last year)
• IT industry background
• Financial acumen and P&L creation experience
• Strong risk identification and assessment skills
• Compliance and documentation expertise
• Ability to influence senior stakeholders across departments without direct authority
• Willingness to travel for bid submissions
• Ability to work primarily from the office, or be based elsewhere and travel multiple times per week
• Hands-on operating style without delegating core bidding tasks
• Fluency in English (company language) / other languages big advantage

Nice to have

• Experience from large companies with established bidding processes
• banking, government contracts, fintech, IT background
• Experience with proposal management tools (for example Loopio, Qvidian, RFPIO)
• APMP certification or familiarity with APMP frameworks
• Experience in biometrics, identity, or government technology
• French language skills (advantage given our Francophone market focus)
• Experience with government or public sector tenders

Employee perks and benefits

Beyond base pay, we provide an attractive benefits package.

Interview process

Here is the typical interview process for this role:

• Introduction Stage
• Team Interview Stage
• We have one single interview round that takes approximately 2 - 2,5 hours and is divided into two stages:
• Final Stage
• We encourage candidates to request additional conversations with anyone they would like to meet.
• Recruiter Screen [30 min. ]
• Stage 1: Technical Interview (60 min)
• An interactive session with our technical team, focusing on your problem-solving approach and technical knowledge relevant to the role.
• Stage 2: Practical Collaboration (60~90 min)
• A hands-on session where you will work directly with our Software Engineers and Hiring Manager on a real-world problem. This is a practical, collaborative exercise designed to see how you approach challenges, communicate your reasoning, and co-create solutions in real time.
• CARES Interview: Final conversation with our CARES committee to ensure alignment with our core values—Collaboration, Accountability, Respect, Excellence, and Shared Mission.
• Reference checks and background verification

Odmeňovanie

Salary gross: 3,200- 3,900 Eur; tied to competency and technical evaluation.