Office Coordinator/Receptionist

Full-time position

Start date: immediately

Information about the position

This position combines receptionist duties with administrative and facilities coordination, ensuring that the office runs smoothly and remains a pleasant place to work.

If you are detail-oriented, skilled in MS Office, and enjoy working with people, this role offers the perfect mix of administrative responsibility, communication, and daily interaction with colleagues and vendors.

Key Responsibilities

Reception & Administration

• Greet visitors and assist with refreshments
• Support onboarding and small internal events
• Prepare signage, announcements, and digital materials

Kitchenettes & Break Areas

• Refill and organize beverages, snacks, and breakfast items
• Keep areas tidy and assist with vendor visits (e.g., water refills)

Storage & Supplies

• Monitor and organize storage areas and food supplies
• Manage office inventory and supplier orders

Office & Facilities Maintenance

• Maintain tidiness in office spaces and common areas
• Report and follow up on maintenance issues
• Accompany technicians and vendors when needed

Meeting Rooms

• Prepare and check rooms daily
• Manage bookings and ensure all equipment is functional

Mailroom & Couriers

• Handle incoming and outgoing mail
• Coordinate courier services and maintain records

Mobile Phones

• Manage distribution, setup, and returns of company phones and SIMs
• Update inventory records and coordinate with EUS

Vendor Coordination

• Liaise with cleaning services and coffee services

Employee perks, benefits

• Modern and comfortable office environment
• Attractive benefits
• Clothing allowance
• Stable company background with long-term employment prospects
• Supportive and friendly team culture
• Diverse work with visible impact