Executive Assistant to Technical Director

Position Summary

We are looking for a trilingual Executive Assistant to support our Technical Director in Slovakia. This is a high-impact role requiring a bridge between our Slovakian operations, our Global HQ in Kassel, Germany, and our Chinese Ownership. You will be responsible for ensuring that the Director's vision is translated into action across different cultures and reporting standards.

Key Responsibilities

1. Multilingual Communication & Interpretation • Provide high-quality interpretation (Mandarin, English, Slovak) for the Director during technical meetings, site visits, and high-level strategy sessions. • Translate complex technical and management documents to ensure alignment between local teams and the Chinese owner.

2. Reporting & Document Preparation • Consolidated Reporting: ◦ Prepare daily, weekly, and monthly technical/business reports. ◦ Synthesize data from the Slovakian site into professional presentations for the Kassel HQ and the Chinese Owner. • Meeting Minutes: Draft precise English meeting minutes for all international calls, ensuring all technical requirements and deadlines are clearly documented.

3. Production Planning & Procurement Support Assist the Plant Director in the following operational areas:

• Production Planning Management: ◦ Assist in the preparation and follow-up of production plans, coordinating with relevant departments (production, logistics, and quality) to ensure plans are executed on schedule. ◦ Monitor production progress against plan and flag deviations or risks to the Director in a timely manner. ◦ Consolidate production data and prepare clear status reports for management review by the German HQ and Chinese ownership. ◦ Facilitate communication between the plant's production scheduling team and cross-border stakeholders.

• Raw Material Procurement Order Processing: ◦ Support the Director in handling raw material procurement orders, including preparation, review, and tracking of purchase orders (POs). ◦ Liaise with suppliers and internal procurement teams to ensure orders are placed accurately and on time, and follow up on order status, delivery schedules, and discrepancies. ◦ Assist in coordinating between the procurement and finance teams to manage approvals and documentation in compliance with German HQ and Chinese ownership standards. ◦ Maintain organized records of procurement activities.

4. Execution & Follow-up (Closing the Loop) • Act as the "Task Master" for the Director: Track the execution of instructions across various departments in the Slovakia plant. • Ensure that directives from the Chinese Owner and German HQ are understood and implemented by local Slovakian staff.