Administration and Billing Specialist for Germany

Start date: 2026-11-01

Contract type: full-time

Job description, responsibilities and duties

This is your opportunity to become a part of the Administration and Billing department, which is responsible for initial processing, sorting and validation of all the invoices related to car fleet in various countries all over Europe. This is a position to strengthen the current team and support a German entity from a competence center.

Main responsibilities

• Validation and processing of suppliers’ invoices in internal systems
• Allocation of invoices to respective repair, maintenance, damage, etc.
• Processing of extra charges invoices
• On-request support of the Fleet Service team during peak periods
• Formal control of invoices
• Responsibility for archiving documentation
• Working instruction preparation and participation in procedure preparation
• Ensuring suppliers’ bookings on time and with proper amounts
• Acting as a contact point for suppliers, internal customers and management in order to provide information about invoices and their current processing phase

Requirements and qualifications

• Strong attention to detail and willingness to perform repetitive, precision-driven tasks
• English language proficiency at A2 level
• German language proficiency at B1 level
• Highly structured work style, efficiently handling large volumes of data entry without loss of accuracy
• Ability to maintain focus and ensure consistent productivity and quality throughout each project
• Previous work experience within administration and invoicing
• Communicative English and German
• Intermediate MS Office skills, mainly Outlook and Excel
• Business correspondence – Skillful
• Microsoft Excel – Beginner
• Jira – Beginner
• Microsoft Outlook – Skillful
• Invoicing – Skillful
• Education in accounting or administration
• The position is suitable for a fresh graduate

Contract

Fixed-term contract with possibility of extension.

Employee perks

• Team-buildings, family day celebrations, Christmas party, Health Awareness Day and other social occasions to celebrate teamwork and company culture
• Yearly salary review and company bonus, which can reach 100% of average monthly salary